toflowlabs builds an AI-native ERP around the way your finance team actually works, on our production-grade foundations, and maintains it for you. Agents reconcile, recognise revenue and flag what needs a human. Your ledger, your code and your workflows stay yours.
| Task | Owner | Status | Detail |
|---|---|---|---|
| Bank reconciliations | Agent | Matching | 1,284 of 1,301 matched |
| Revenue recognition | Agent | Done | Usage and subscription schedules |
| Intercompany eliminations | Agent | Done | US, UK and Singapore |
| Flux analysis | Agent | Flagged | Software spend up 42% |
| Accruals | MT | In review | 6 of 8 departments confirmed |
| Project cost allocation | AK | In review | Allocated to 14 projects |
| Consolidated financials | DO | In review | Waiting on accruals |
| Singapore entity | New | Live | SGD, consolidates into US parent |
Mei, Controller at Meridian
We open our Singapore entity next month. Can it book in SGD and consolidate into the US parent, with intercompany eliminated automatically?
toflowlabs team
Shipped in v3.4. Singapore is live in SGD, consolidating into the US parent, and its intercompany balances are now part of the close checklist.
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Built on proven blocks
The problem
A different kind of ERP
toflowlabs isn’t an ERP you implement for a year and then work around. It’s an AI-native ERP engineered around your finance process on foundations we’ve already proven, with a team that keeps it running and improving.
We map your entities, chart of accounts, revenue model and approvals, then build your ERP to match. Your process stays yours instead of being squeezed into someone else’s modules.
Built for you
Upgrades, fixes, security patches and new requests are handled by the people who built it. A new entity, a new revenue stream, a new report: you describe it, and it ships.
Maintained by us
Your ledger, your code and your workflows belong to you. No lock-in, no renting access to your own books, and no vendor deciding what your finance team can change.
Owned by you
AI-native from the ledger up
Most ERPs bolt AI onto a ledger built for manual entry. Yours is designed around it, so agents do the matching and checking and your team does the judgement calls.
Bank transactions are matched, payments are applied to invoices, and transactions are categorised as they arrive. Your team reviews the exceptions instead of ticking every line.
Flux analysis runs continuously, and duplicate invoices, out-of-policy spend and unusual swings are flagged with the transactions behind them, before they reach your financials.
Ask in plain language and get answers from your own ledger, with every number linked to the transactions behind it. Inside the ERP, or from Claude and ChatGPT through our MCP server.
Compare
| Question | Off-the-shelf ERP | In-house build | toflowlabs |
|---|---|---|---|
| How you pay | Per user and per module, every year | Salaries for the people who maintain it | A build fee, then monthly. Never per seat |
| Fits how you run finance | Partly, with spreadsheets around it | Yes | Yes, built around it |
| Time to go live | A long implementation project | Quarters of engineering | Weeks, planned around your close |
| Who maintains it | Your admins and consultants | Whoever is left on your team | Our team, continuously |
| Who owns the code | The vendor | You | You |
| Who owns your data | You, on the vendor’s terms | You | You |
| AI | Add-ons on top of a rigid ledger | Whatever your team finds time to build | AI-native: agents reconcile, flag and answer |
| Changing your process | A consulting project | A ticket in the backlog | Ask us, and it ships |
How it works
In a few working sessions we learn your entities, chart of accounts, revenue model, approvals and the reports your board actually reads. You sign off on the blueprint before we build anything.
Blueprint
Entities
US parent, UK and Singapore subsidiaries
Revenue
Subscriptions plus usage, recognised monthly
Approvals
POs over $25k need finance sign-off
Reports
Monthly board pack, consolidated in USD
Signed off by the Controller
Our engineers build with AI on top of our production-grade blocks, so your ERP is custom where your finance process is different and proven everywhere else.
toflowlabs foundations
Built for you
We move your ledger, open balances, vendors, customers and history out of QuickBooks, Xero or NetSuite, connect your banks and billing, and plan go-live around your close.
3 entities, 5 years of ledger history, 2,140 vendors
After go-live we handle upgrades, fixes and monitoring, and ship the changes your finance team asks for. New entity, new pricing model, new board report: your ERP keeps pace with the business.
Change requests
Pricing
Per-user, per-module pricing taxes growth: every hire and every new entity makes your ERP more expensive, whether it does more for you or not. toflowlabs is priced on what we build and maintain, never on how many people use it.
One-time fee
We map how your finance team works, then build, migrate and go live.
Monthly fee
We keep it running, keep it secure, and keep it changing with you.
Request a quote
No seat math, no module price list. Tell us what you need and we’ll come back with a quote built around your finance process.
Tell us what you need
Two minutes: your entities, your current system, and what has to change.
Talk it through
A 30-minute scoping call with the team that would build it.
Get your quote
Your build fee, monthly plan, and timeline to go live.
One-time build fee
Mapping, build, migration and go-live, scoped to your finance process.
Monthly maintain-and-evolve fee
Upgrades, fixes, security and ongoing changes. Never per seat.
Timeline to go live
When you close your first month in it, planned around your calendar.
Migration plan
What moves from QuickBooks, Xero or NetSuite, and how your history comes with it.
What you own
Your ledger, your code and your workflows, in writing.
Why finance teams trust us with their books
A custom ERP only works if it stays accurate and healthy. That is the part we take on, so your finance team never has to.
Ready when you are
Tell us how your finance team closes. We’ll show you what we would build, and how quickly.
Both, on purpose. You get an ERP built on our production-grade foundations, and a team that builds it around your finance process and keeps maintaining it after go-live. You get the fit of custom software without carrying the maintenance yourself.
Your ERP is designed around AI from the ledger up. Agents reconcile, match and categorise as transactions arrive, anomalies are flagged before close instead of after, and anyone can ask questions of the books in plain language, with every answer linked to the transactions behind it.
Your ledger, your code and your workflows. The ERP we build for you is yours, not a licence to software you rent by the seat.
It depends on your entities, how much history we migrate and when your close falls. We plan go-live around your calendar, so you close your first month in the new system with your old one still available.
Yes. We migrate your chart of accounts, open balances, vendors, customers and ledger history, and map your existing reports so nothing your team relies on gets lost.
Every entry, change and agent action is logged with who did it and when, approvals are enforced by role, and the ledger is yours to export whenever your auditors ask.
You can. The code and data are already yours, so taking it in-house is a handover, not a migration.
A one-time build fee to map, build, migrate and go live, then a monthly fee for maintenance and ongoing changes. Neither is per seat, so adding people or entities never raises your bill on its own. After a scoping call we send a proposal for both.
